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New Google Docs Features That You Should Try

by Sean P. Aune | January 16, 2010January 16, 2010 4:46 pm PST

Google seems to be constantly striving to make Google Docs, its suite of office applications, better.  The updates to the tools have come out fairly rapidly as of late, so we would like to help you go through some of them to see if any of them may make you come back to the application, or even try it for the first time.

File Storage

This is the latest addition to the arsenal of tools the service offers, and it could be a game changer for a lot of people.  The service is still being rolled out to all users, but once you have access to it you will be allowed to store as many files as you like in the allocated 1 GB of space, with each file being allowed to be up to 250 MB in size.  Additional storage is available at the price of $.25 per GB per year.

You can share your stored files with other users so it makes it a handy tool for those who need to collaborate with others, transfer them easily between computers you use or use it for backup of your most important files.
google-docs-logo

Docs Viewer

It can be annoying to have to download a file when someone emails it to you, so why not take pity on those you need to share a document with and place them in the Docs Viewer?  You can embed the viewer into a Web page and then enter the URL of a PDF, Powerpoint or TIFF document and it will display the document for users.  It will also work with files stored on Box.net

Public Template Gallery

Just about every one and their brother has used some form of template in Microsoft Office.  Is there anyone who hasn’t used the “Professional Fax” template?  Well, Google added templates to its system some time ago, but they have also now made it so the public can add templates to the system so there is a chance to find some very oddball and niche templates now. For instance, I have no clue what the ボナンザランダムGen v2.3 template does, but it sure is pretty to look at!

docpreview

So if you come up with a template that you think might be useful to others, you can always create it and add it to the gallery to help others out.

Edit Spreadsheets on the Go

The spreadsheets in your Google Docs account can be edited on the go via your mobile devices.  While this may not sound all that exciting, as someone who lives his life via spreadsheets, being able to edit them on the go as a dream come true for me … but then again, I really do make spreadsheets for just about everything in my life, so that may just be me.

What features of Google Docs do you love the most?  Do you use them, and if not, why not?


Sean P. Aune

Sean P. Aune has been a professional technology blogger since July 2007, but his love of tech dates back to at least 1976 when his parents bought...

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